Registering a Trip on Behalf of a Traveler
If a traveler has not booked their Columbia-related international travel through World Travel or in Concur, TravelTracker Administrators can manually registering a traveler's trip on their behalf. To register on behalf of a traveler:
- The traveler will need to create or update their ISOS MyTrips profile in order for you to forward their itinerary, and ensure the contact information is correct
- TravelTracker Administrator can create a MyTrips profile for the traveler:
- Log in to TravelTracker
- Hover over 'Tools'
- Select Manual Trip Entry
- Begin typing the name or email of the traveler and select the traveler from the dropdown list. Or select 'Create New Profle'
- If creating a new profile, please note you must enter the traveler's email address and phone number in the profile. This is important for any communications from ISOS and/or the Global Travel office in the event of an emergency. TravelTracker Administrators can enter their contact information as the emergency contact for the trip when manually registering the trip details.
- Once a traveler's profile is created or updated, you will scroll to the bottom of the profile and select 'Create New Trip'
- On the following page, you will enter all travel details. Please make sure to enter roundtrip flights and accommodations for the duration of the trip.